AND DISTRICT BUS ASSOCIATION RULES
1. These rules form part of and are to
be read with the Constitution of the Association.
2. The Object of the Association is
set out in Clause 2 of the Constitution.
3. It is intended that the administrative arrangements will
be kept to a minimum to avoid a heavy workload on the Officers and that the
Association will be managed by a Committee as set out in the Constitution.
4. Only parents/guardians (“Members”) of the Association
will be eligible to vote at any meeting of the Association. For voting purposes, the purchase of one pass
(whether one- or two-way) shall entitle one Member to vote.
5. The cost of the Service will be agreed between the bus
operator and the Committee. The
Treasurer will notify Members of the cost of each pass agreed by the Committee
for the forthcoming year. Payment must
be made to the Treasurer in accordance with the rules set out in that year’s
application form. Payment is to be made
in one lump sum and there is no differentiation between junior and senior passengers. The Treasurer will issue receipts on
request. The cost of the Service shall
reflect the cost of travel by public transport for a similar number of
passengers, taking into consideration the following facts:
a) the Service is a dedicated one for the specified
Bedford schools; and
b) the route and timetable are designed to meet the
needs of the pupils of those schools; and
c) each route has regular drivers; and
d) there are additional facilities on the bus which
are not necessarily found on public transport such as CCTV. The Association’s policy is that all
passengers must remain seated throughout the journey; it is each passenger’s
individual responsibility to ensure that they comply with this rule.
e) For the purposes of calculating fares and refunds, it is assumed that all
school terms are of equal length
6. Seats will initially be allocated according to the
previous year’s usage unless the Treasurer has been notified otherwise, and
thereafter on a first come, first served basis.
Any Member (& any passenger) joining part-way through a year will
pay a proportion of the total charge as determined by the Committee. Members are required to give at least one
term’s notice of their intention to withdraw a passenger from the Service.
If notice is given on or before the first day of the
term, at the end of which the passenger is going to be withdrawn, then they will
be refunded for the number of complete terms outstanding. No refunds will be
issued in respect of part of a term, and no refunds will be issued until and
unless the bus pass has returned to the Association. If there is insufficient support for the Service
to continue, Members will be notified as early as possible.
7. Any deficit will be recovered by an immediate additional
charge pro-rated among the Members. Any
surplus at the end of any Financial Year may, in the absolute discretion of the
Committee (such discretion not to be exercised unreasonably) be refunded on a
pro rata basis to Members who purchased a pass in that Financial Year such
amount as the Committee considers appropriate.
8. All receipts and payments will be paid through an
Association Account at one of the major clearing banks. All payments from the Account will require
the signature of two Officers.
9. All bank statements and records maintained by the
Officers will be available for inspection by any Member on reasonable notice.
10. The Service will operate on a five-day week
11. The route and timetable will remain the same from year to
year unless otherwise agreed between the Committee and the bus operator. Any material change will only be implemented
after consultation with Members either by letter or at the Annual General
12. A Bus Pass (also called the Association Membership Card)
will be issued to each passenger. The
pass must be available on the bus at all times and shown on demand to any
member of the Committee or bus operator’s staff.
13. On receipt of a complaint, the Committee may suspend any passenger
until the Committee has had the opportunity to meet (which may include a
virtual meeting by Skype, conference call or similar) to consider fully the
alleged misbehaviour. The Committee
shall consider carefully the nature of the complaint and allow the complainant,
the accused and other passengers and Members the opportunity to make
representations to the Committee in person or in writing as the Committee shall
reasonably decide. At that point the
a) impose a further period of suspension;
b) treat any period of suspension as “time served” and
allow the passenger(s) back on to the bus; or
c) (in cases of serious or repeated misbehaviour) bar
the passenger(s) from the Association’s Service and revoke their bus pass
The Committee regards serious misbehaviour as
including (but not limited to) fighting, taking the possessions of others
without permission, causing harm or damage to individuals (whether other
passengers, staff of the bus operator or otherwise) and/or property, conduct
that might put the well-being or safety of others at risk, and any behaviour of
a similar nature. The making of
malicious complaints and/or accusations in bad faith shall be treated in the
same way as serious misbehaviour.
16. Members will be expected to co-operate with the Committee
in ending unacceptable behaviour on the Service. The Association will endeavour to address all
complaints at any early stage, and, with permission from the Members, may
delegate authority to an Officer to speak directly to any passenger (and in
particular senior school passengers) in an attempt to prevent escalation of
behaviour which, if it continues, may, in the Committee’s reasonable view, lead
to that passenger’s suspension.