AND DISTRICT BUS ASSOCIATION CONSTITUTION
The name of the Association shall
be the “Shefford and District Bus Association” (the
The object of the Association shall be to
reliable bus service (the “Service”) to Bedford for
pupils of Shefford and
District attending the Harpur Trust and other
independent schools in Bedford,
to enable children (passengers) to be transported safely
and punctually to and
from each school.
The Committee may admit as a Member of the
any parent/guardian of a pupil/passenger participating
in the Service.
An Annual General Meeting (AGM) of the
shall be held within three months of the end of the
financial year to receive
the Annual Report of the Committee, consider the
Accounts and elect
The Chair of the Committee may at their
an Ordinary General Meeting. The
shall call an Ordinary General Meeting within 14 days of
receiving a written
request signed by no less than five Members.
At the AGM, Members shall appoint a Chair and
and such other Officers as they may decide.
Casual vacancies among the Officers shall be
filled by the Committee
until the next annual appointment of Officers. Committee
members are drawn from
The Association shall be managed by a Committee
consisting of the Officers. The
may co-opt not more than three Members to serve upon the
Committee. Co-opted Members
for such periods as the Committee may decide.
The Committee may exclude any passenger from
participation in the Service in the event of serious
misbehaviour or for any
other just cause. In this
monies paid to the Association on behalf of the
passenger are liable to be
forfeited to the Association.
a) The Chair
or other person presiding over any meeting shall
have a second or casting vote.
b) A quorum
at any General Meeting of the Association shall
be five Members, and at any Committee meeting shall be
of Association meetings shall be kept.
Financial Year of the Association is 1 August to 31
shall keep proper accounts of the finances
of the Association.
shall pay such subscriptions as the Committee may
income or property of the Association shall be
applied solely towards the promotion of the Object of
e) At the
end of each Financial Year, the accounts may be
audited by a Member.
and Treasurer shall be entitled to 100% discount
on one pass and the other Officers shall be entitled to
a 50% discount.
If the Committee decides on the grounds of
otherwise that the Association should be dissolved, it
shall call a Special
General Meeting by giving 21 days’ notice in writing to
each Member setting out
the terms of any resolution to be proposed.
If a simple majority vote decides that the
Association’s affairs shall
be terminated, the Officers may dissolve the
Association. Any assets
remaining after payment of
liabilities shall be returned to the Members.
This Constitution may be amended by simple
at any General Meeting of the Association notified to
Members in writing not
less than 14 days in advance stating the proposed terms.
Routine operation of the Association
shall be in
accordance with the Rules which form part of the
Constitution of the
accepting membership of the Association on behalf of
their child, each Member shall assume full
responsibility for the behaviour of
their child/children whilst using the Service.
Members shall indemnify the Association, its
individual officers and the
Committee against any damage and consequences of such
damage caused by their
child/children participating in the Service.
This indemnity shall be without limitation and in
particular shall cover
death, permanent injury and damage or destruction of
In order to comply with the General Data
Protection Regulations (EU) 2016/679, personal data about
members and those travelling on the bus will be stored in
password-protected computers and electronic devices. If
these details need to be transferred between
computers/devices by email or other methods, they will be
stored in password-protected files. Documents containing
personal data (e.g. application forms and photos) will be
stored securely; and when no longer required will be
shredded and then incinerated.
This Constitution was adopted at General
Meetings held in
October 1991 and November 1993. Minor
and changes to accord with practical administration were
the November 1999, November 2003, October 2010, October 2014,
October 2018 and October 2019 AGMs.