Shefford and District Bus Association
Transporting your child in a safe and cost effective way


1              The name of the Association shall be the “Shefford and District Bus Association” (the “Association”). 

2            The object of the Association shall be to operate a reliable bus service (the “Service”) to Bedford for pupils of Shefford and District attending the Harpur Trust and other independent schools in Bedford, to enable children (passengers) to be transported safely and punctually to and from each school. 

3              The Committee may admit as a Member of the Association any parent/guardian of a pupil/passenger participating in the Service.

4             An Annual General Meeting (AGM) of the Association shall be held within three months of the end of the financial year to receive the Annual Report of the Committee, consider the Accounts and elect Officers. 

5           The Chair of the Committee may at their discretion call an Ordinary General Meeting.  The Chair shall call an Ordinary General Meeting within 14 days of receiving a written request signed by no less than five Members.

6             At the AGM, Members shall appoint a Chair and Treasurer and such other Officers as they may decide.  Casual vacancies among the Officers shall be filled by the Committee until the next annual appointment of Officers. Committee members are drawn from the Members.

7             The Association shall be managed by a Committee consisting of the Officers.  The Committee may co-opt not more than three Members to serve upon the Committee.  Co-opted Members shall serve for such periods as the Committee may decide. 

8             The Committee may exclude any passenger from further participation in the Service in the event of serious misbehaviour or for any other just cause.  In this event, all monies paid to the Association on behalf of the passenger are liable to be forfeited to the Association.

9              a) The Chair or other person presiding over any meeting shall have a second or casting vote.

                b) A quorum at any General Meeting of the Association shall be five Members, and at any Committee meeting shall be two Officers. 

                c) Minutes of Association meetings shall be kept.

10           a) The Financial Year of the Association is 1 August to 31 July.

                b) The  Treasurer shall keep proper accounts of the finances of the Association.

                c) Members shall pay such subscriptions as the Committee may decide.

                d) Any income or property of the Association shall be applied solely towards the promotion of the Object of the Association.

                e) At the end of each Financial Year, the accounts may be audited by a Member.

                f) The Chair and Treasurer shall be entitled to 100% discount on one pass and the other Officers shall be entitled to a 50% discount.

11           If the Committee decides on the grounds of expense or otherwise that the Association should be dissolved, it shall call a Special General Meeting by giving 21 days’ notice in writing to each Member setting out the terms of any resolution to be proposed.  If a simple majority vote decides that the Association’s affairs shall be terminated, the Officers may dissolve the Association.  Any assets remaining after payment of liabilities shall be returned to the Members.

12           This Constitution may be amended by simple majority vote at any General Meeting of the Association notified to Members in writing not less than 14 days in advance stating the proposed terms.

13            Routine operation of the Association shall be in accordance with the Rules which form part of the Constitution of the Association. 

14          In accepting membership of the Association on behalf of their child, each Member shall assume full responsibility for the behaviour of their child/children whilst using the Service.  Members shall indemnify the Association, its individual officers and the Committee against any damage and consequences of such damage caused by their child/children participating in the Service.  This indemnity shall be without limitation and in particular shall cover death, permanent injury and damage or destruction of property.

15            In order to comply with the General Data Protection Regulations (EU) 2016/679, personal data about members and those travelling on the bus will be stored in password-protected computers and electronic devices. If these details need to be transferred between computers/devices by email or other methods, they will be stored in password-protected files. Documents containing personal data (e.g. application forms and photos) will be stored securely; and when no longer required will be shredded and then incinerated.

16            This Constitution was adopted at General Meetings held in October 1991 and November 1993.  Minor re-wording and changes to accord with practical administration were approved at the November 1999, November 2003, October 2010, October 2014, October 2018 and  October 2019 AGMs.