SHEFORD AND DISTRICT BUS CONSTITUTION
1 The name of the Association shall
be the “Shefford and District Bus Association” (the “Association”).
2 The object of the Association shall be to operate a
reliable bus service (the “Service”) to Bedford for pupils of Shefford and
District attending the Harpur Trust and other independent schools in Bedford,
to enable children (passengers) to be transported safely and punctually to and
from each school.
3 The Committee may admit as a Member of the Association
any parent/guardian of a pupil/passenger participating in the Service.
4 An Annual General Meeting (AGM) of the Association
shall be held within three months of the end of the financial year to receive
the Annual Report of the Committee, consider the Accounts and elect
5 The Chair of the Committee may at their discretion call
an Ordinary General Meeting. The Chair
shall call an Ordinary General Meeting within 14 days of receiving a written
request signed by no less than five Members.
6 At the AGM, Members shall appoint a Chair and Treasurer
and such other Officers as they may decide.
Casual vacancies among the Officers shall be filled by the Committee
until the next annual appointment of Officers. Committee members are drawn from
7 The Association shall be managed by a Committee
consisting of the Officers. The
Committee may co-opt not more than three Members to serve upon the
Committee. Co-opted Members shall serve
for such periods as the Committee may decide.
8 The Committee may exclude any passenger from further
participation in the Service in the event of serious misbehaviour or for any
other just cause. In this event, all
monies paid to the Association on behalf of the passenger are liable to be
forfeited to the Association.
9 a) The Chair or other person presiding over any meeting shall
have a second or casting vote.
b) A quorum at any General Meeting of the Association shall
be five Members, and at any Committee meeting shall be two Officers.
c) Minutes of Association meetings shall be kept.
10 a) The Financial Year of the Association is 1 August to 31
b) The Treasurer shall keep proper accounts of the finances
of the Association.
c) Members shall pay such subscriptions as the Committee may
d) Any income or property of the Association shall be
applied solely towards the promotion of the Object of the Association.
e) At the end of each Financial Year, the accounts may be
audited by a Member.
f) The Chair and Treasurer shall be entitled to 100% discount
on one pass and the other Officers shall be entitled to a 50% discount.
11 If the Committee decides on the grounds of expense or
otherwise that the Association should be dissolved, it shall call a Special
General Meeting by giving 21 days’ notice in writing to each Member setting out
the terms of any resolution to be proposed.
If a simple majority vote decides that the Association’s affairs shall
be terminated, the Officers may dissolve the Association. Any assets remaining after payment of
liabilities shall be returned to the Members.
12 This Constitution may be amended by simple majority vote
at any General Meeting of the Association notified to Members in writing not
less than 14 days in advance stating the proposed terms.
13 Routine operation of the Association shall be in
accordance with the Rules which form part of the Constitution of the
14 In accepting membership of the Association on behalf of
their child, each Member shall assume full responsibility for the behaviour of
their child/children whilst using the Service.
Members shall indemnify the Association, its individual officers and the
Committee against any damage and consequences of such damage caused by their
child/children participating in the Service.
This indemnity shall be without limitation and in particular shall cover
death, permanent injury and damage or destruction of property.
15 This Constitution was adopted at General Meetings held in
October 1991 and November 1993. Minor
re-wording and changes to accord with practical administration were approved at
the November 1999, November 2003, October 2010 and October 2014 AGMs.